Please consider becoming part of this great organization.
Why become a PTO board member?
Become more involved in a great organization that helps your school. As a board member you will provide direction for PTO sponsored activities, vote on how funds are allocated and be the face of PTO.
I’ve never been to a meeting so can I still be nominated?
Yes!! No experience required and all are welcome. We will be happy to answer any questions you have at any time.
What is the time commitment?
The time commitment varies. However; you are expected to attend the monthly general and board meetings which are held back to back. These are scheduled for the second Monday of the month and will be held at 6:30 and 7:30pm respectively. Thus, a minimum of 2 hours per month is required. Other volunteer opportunities and duties are at your discretion.
What are the positions and the length of the term?
It varies. The title, description and term length is described below. All positions, except Treasurer are open for the 2014-2015 school year.
How do I get my name on the ballot?
You can e-mail your intention to the board at byronpto@gmail.com or just attend the meeting on Monday, May 12th at 6:30pm at the BHS Multipurpose room and we will add you that night.
********************* Board member descriptions *************************
President. The president shall prepare the agenda and preside over meetings of the organization and executive board, serve as the primary contact for the principal, represent the organization at meetings outside the organization, serve as an ex officio member of all committees except the nominating committee, and coordinate the work of all the officers and committees so that the purpose of the organization is served. The president is also responsible for responding to all funding request inquiries. Term length is 1 year.
Vice President. The vice president shall assist the president and carry out the president’s duties in his or her absence or inability to serve. After fulfilling the term of office the Vice President will take over as President the following school year. Term length is 1 year.
Secretary. The secretary shall keep all records of the organization, take and record minutes, handle correspondence, and send notices of meetings to the membership. The secretary also keeps a copy of the minutes book, bylaws, rules, and any other necessary supplies, and brings them to meetings. Term length is 2 years.
Treasurer. The treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the executive board. He or she will present a financial statement at every meeting and at other times of the year when requested by the executive board, and make a full report at the end of the year. Term length is 2 years.
Membership Director. The membership director is responsible for creating, maintaining, and distributing the PTO contact list. The membership director is the lead for promoting the PTO and encouraging active participation. Term length is 1 year.
Elementary School Representative. The Elementary School Representative is responsible for maintaining an open relationship with the Principal of the Byron Elementary School. The representative must have a child attending the Byron Elementary School and be able to speak on behalf of the needs of the elementary school. The representative is also responsible for coordinating or locating a coordinator for the yearly soup supper during fall conferences. Term length is 1 year.
Middle School Representative. The Middle School Representative is responsible for maintaining an open relationship with the Principal of the Byron Middle School. The representative must have a child attending the Bryon Middle School and be able to speak on behalf of the needs of the middle school. The representative is also responsible for coordinating or locating a coordinator the yearly soup supper during fall conferences. Term length is 1 year.
High School Representative. The High School Representative is responsible for maintaining an open relationship with the Principal of the Byron High School. The representative must have a child attending the Byron High School and be able to speak on behalf of the needs of the high school. The representative is also responsible for coordinating or locating a coordinator the yearly soup supper during fall conferences. Term length is 1 year.
Member at Large. The Member at Large is responsible for assisting other board members as needed or requested. Term length is 1 year.
